Usemotion
The Workflow
6 steps · click a step number to mark it done
Open Usemotion and have it ready before you start
Create a Usemotion account and grant access to your Google, Outlook, or iCloud calendar
Enter each new task as a short description, then add estimated duration, deadline, and priority level
Open Settings and specify your work preferences such as preferred work hours, break length, and meeting buffer time
Click the Schedule button; Motion’s AI will analyze your calendar, preferences, and task list and automatically create time blocks for each task
Review the generated schedule in the timeline view, drag any block to reschedule, and let Motion re‑adjust surrounding items
During meetings, enable the AI notetaker, then after the call export the meeting summary and let Motion turn action items into new tasks